Embedding Calendly Bookings in the Metaverse

Using an AI Chatbot to schedule Calendly Bookings

Configure an AI chatbot to display Calendly

Calendly

Calendly is a scheduling service for booking meetings and events. Combined with the Hyperspace Metaverse Platform it can be used to organize meetings in the metaverse or to do lead capture from within the metaverse.

Using the Calendly Teams subscription the service can be further expanded so each agent can have their own office used in different scenarios from round robin to parallel meetings.

Personal Meeting Room

The simplest configuration is to use a Hyperspace space URL as the Location for your meeting.

Find the Office URL in the Hyperspace Dashboard on the spaces page

Click the triple dot icon on the space tile
Choose Export from the menu

Expand the URL section
Click the copy button to copy the URL to your clipboard

Paste in the space URL
Click the Update button

Meeting Room Per Agent

Create a new space

You can either create a new space using a template in the Hyperspace Metaverse Platform or you can clone one of your existing spaces.

Using a template

On the spaces page

Click the Create new space tile

Choose a template
Name the space
Click the Create Space button

Clone an existing space

Find the space you would like to clone on the spaces page

Click the triple dot icon on the space tile
Choose Clone from the menu

Click the Show advanced button
Uncheck clone the space’s scenario
Check Duplicate Trophio data (if you’ve setup the existing space using gamification)
Click the Clone button

The new space will appear in your Spaces library

To rename the space

Click the triple dot icon
Choose Edit

Change the name
Click the Save button

Invite the Agent to their new office

Empower the agent with audience management features by inviting them as a Presenter/Organizer.

If you’d like the agent to also be able to customize their office, invite them in as an Editor.

Click the triple dot icon
Choose Invites from the menu

Enter the agent’s email and name and choose the appropriate role and click the Send button.

Calendly configuration

For multi-agent based configuration we recommend using the Round Robin event type. This also allows assigning bookings in the case of agent illness or staff turnover. This requires a Calendly Teams subscription.

Click the +Create button
Choose New Team

Fill out all the fields to Add your Team

Choose the Round Robin event type

Name your meeting
Click the Next button

For each team member add their Hyperspace office URL as a Custom Location

Find the Office URL in the Hyperspace Dashboard on the spaces page

Click the triple dot icon on the space tile
Choose Export from the menu

Expand the URL section
Click the copy button to copy the URL to your clipboard

Paste the space URL
Click the Update button

Add each space URL for each team member

Click Next to proceed

Adjust When people can book if required and click the Next button

Now the event is live!

To see the end user booking experience click the view live page link in Calendly

When a prospect schedules a booking within their calendar invitation will be two links to your Hyperspace 3D office. One is in the location field and the other is in the description field, making doubly sure the participant can find their way to your virtual office.

Clicking on the link the participant will be asked to create an avatar and click continue.

The participant will arrive in the 3d office.

Demo World Per Agent

If you are running more complex demonstrations where you want to move the audience to different spaces in your call, you can consider using Worlds as locations rather than a single space.

We recommend setting the Audio call to cover all spaces in a world

If someone else pops into your meeting who was not invited you can use the Kick organizer feature to remove them from the meeting.

If an unwelcome guest keeps returning, we recommend setting up a single-user space in your world and sending the user there. They will no longer be on the world-wide call.

Embedding Calendly Bookings in the Metaverse

Encourage people who visit the Metaverse to book a meeting with you. This is great if your virtual office is unattended or you are running a permanent expo or tradeshow for example.

In the onclick field of any item add the following action replacing the highlighted text with your calendly link

{"action":"displayIframe","url":"https://calendly.com/hypersales/agent-meeting","header":"Choose a date & time"}

Using an AI Chatbot to schedule Calendly Bookings

When a user is engaged in conversation with an AI chatbot it’s the perfect time to react to user interest and prompt the user to schedule a meeting with a human.

The AI chatbot can be triggered